Quoting
Specs arrive by email, prices live in a spreadsheet and every quote is typed out by hand.
AfterA draft quote built from the request, ready for you to check and send.
Prove it first. Pay to keep it.
Pick the process that eats your team's week. I'll automate it for free.
I build a working automation of one real process, on your real data, at no cost. If it earns its keep, I run and look after it for a fixed monthly fee or a share of what it saves. If it doesn't, you've lost nothing.
Does it qualify
Which processes suit a proof
If it runs at least weekly, touches more than one system or a lot of paper, and someone dreads it, it is probably a good candidate.
Invoice matching
Supplier invoices are keyed in and matched to orders line by line.
AfterMatches made automatically, with only the exceptions put in front of a person.
Order entry
Orders arrive as emails or PDFs and are re-keyed into your system.
AfterOrders read, validated and entered, with mismatches flagged.
Onboarding checks
New customers or staff need the same documents and checks, chased by hand.
AfterChecks run as the pack arrives, and gaps are chased for you.
Reporting
Someone spends the first days of each month pulling figures into a pack.
AfterThe pack assembles itself from source systems, on the same day each period.
Document chasing
Missing forms, signatures and certificates are followed up by email, one at a time.
AfterReminders go out on schedule and you see who is still outstanding.
What I look for
- A process that runs at least weekly: quoting, invoice matching, order entry, onboarding checks, reporting
- Work that is re-keyed between systems, chased by email or copied from PDFs
- An owner or manager who can give two hours a week during the proof
Not a fit
- One-off projects. The process needs to run at least weekly.
- Anything that needs a new core system built first. That is a Better Way Review, not a proof.
- Processes where nobody can give me two hours a week during the proof.
How it works
Three steps, the first two are free
Step 1: Tell me the process
Two minutes: what it is, how often it runs, roughly how long it takes and which systems it touches.
Step 2: Free working proof
I build it on your real data in 5 to 10 working days, measured against the baseline we agree on day one.
Step 3: Keep it running
If it works, I host, monitor and improve it. Fixed monthly fee, or a share of the verified savings. You choose.
If it earns its keep
Fixed fee or gain-share
After the proof you choose how to pay for Run and Care. Here is the same process priced both ways.
Worked example - illustrative figures only
A process takes 12 hours a week of a person costing £30 an hour. That is about 52 hours and £1,560 every month, before errors and rework.
Fixed fee
A flat monthly price set by volume and complexity. Predictable, simple to budget.
- Verified monthly saving
- £1,560
- Monthly fee (example)
- - £450
You keep each month£1,110
Gain-share
A percentage of the verified saving, with a minimum fee. I only do well when it does.
- Verified monthly saving
- £1,560
- My share (example 25%)
- - £390
You keep each month£1,170
Percentages and fees above are examples to show the arithmetic, not a quote. Real terms are agreed after the proof, against the baseline we write down on day one.
Once a proof has earned its place, I run it for you: hosting, monitoring, fixes, model and API updates, security patches and small improvements, with a monthly report of exactly what it saved.
The monthly value report
You never have to wonder what you are paying for
One page each month: what ran, what it saved in hours and pounds, how many errors it caught and what I changed. Gain-share is calculated from the same numbers.
- Hosting and monitoring
- Fixes, updates and security patches
- Monthly value report
- Small enhancements each month
- A published buy-out price if you ever want to own and run it yourself
Example reportIllustrative
Monthly value report
March
Invoice matching
Run and Care
- Hours saved
- 49.5
- Saved
- £1,485
- Runs
- 212
- Errors caught
- 14
vs 52 baseline
at £30 an hour
0 missed
before they reached accounts
Ownership
No lock-in, with a published buy-out
You should never feel trapped. The terms are simple and written down before you commit to anything.
- Your data is always yours. I never hold it hostage and I delete it on request.
- During Run and Care, I license and operate the automation for you: hosting, monitoring, fixes and updates.
- A buy-out price is published up front. Pay it at any time and the code and documentation are yours to run or hand to anyone.
- Run and Care has a 6-month minimum, then rolls monthly. Nothing is tied to the free proof.
3 free proofs a month
Each proof is built by me, personally, on your real data. I cap them so every one gets proper attention. If this month is full, your application goes to the front of the next.
Questions
Before you apply
What's the catch with a free proof?
There isn't one, but there is a filter. I only take on processes that run at least weekly, can be measured, and have an owner who can give two hours a week. I cap free proofs each month so every one gets proper attention. If it works, most people want to keep it running, and that is how I get paid.
How does gain-share work?
We agree the baseline in writing before I build: hours, cost, error rate or revenue. Each month the value report compares the same measures. My fee is an agreed percentage of the verified difference, with a minimum fee. If the value can't be measured from your own systems, we use a fixed fee instead.
Apply
Prove it on your process
Two minutes. Tell me the process, how often it runs, roughly how long it takes and which systems it touches. I reply personally within one working day.
Not sure it qualifies? Book a 30-minute call instead